Friday, January 27, 2012
One of the best ways to move your business forward and increase your revenue is by getting your own small business website.A custom and functional website is not as expensive as you think and when done properly can give you more return on your investment than almost any other form of advertising and promotion you can find.
The following are the The Top 10 Reasons Your Business Needs A Website TODAY! I think you will find that some if not all of these can apply to your company!
1. A website can help you generate a professional image
A professionally designed website is one of the best ways to instill confidence in your new customers who are not familiar with your company already or even increase the confidence of your existing customer base. It gives the customer the impression that they are dealing with a firm they can trust and will generate a sense of respectability with your service and/or product.
2. Business Information is available 24/7
You are able to communicate address, phone numbers, fax numbers, hours of operation and client’s awareness of special offerings.How much time do you spend on the phone giving out all of this information? Directions, wat you do and don’t carry, what hours you are open, the price of some service, how one of your services “works”, directions once again, and yes you are open on Sundays too. What if you could hire someone for just a few hundred dollars a year to take an increasing number of those calls for you? You would do it in a heartbeat wouldn’t you? You’d be surprised how much a website will take off your shoulders while simultaneously driving business to you.
3. No More Yellow Pages
People don’t use the yellow pages as much as you think and many refer to the overpriced print pages as a dead form of advertising. Almost every employee in the country that gets paid more than $30,000/year has a computer at their desk and a whopping 85% of college students have their own personal PC while few have a copy of the yellow pages nearby. As habit, they will simply type in “Hair Salon Columbia, Missouri” in Google long before they hunt down the one copy of the yellow pages that was left in the breakroom or on their dorm floor.
4. The Future is Automation (less work = more $)
You can highly automate some parts of your business online which in turn will free up other resources to other parts of your business. You could give your customers the option to pay their bills online and check account balances. You can automate deliveries to them. You can allow them to book appointments with your salon online or even make restaurant registrations at their favorite table. You can give customers the option to be notified that their dry cleaning is ready for pickup. It is only getting easier and more convenient for customers to shop at places that serve them around their lifestyle and research shows that Generation Y and even a lot baby boomers are looking for these kind of conveniences when choosing a company to do business with.
5. Provide Research information
Consumers spend hours of time researching potential businesses, products and services prior to making an educated purchase. Don’t miss out on the opportunity to give your customers and potential customers the information they want and need to make an educated purchase decision by foregoing a company website.
6. Reach desirable Demographic Markets
The World Wide Web is arguably the highest mass-market demographic available. Mostly consisting of college educated or currently being college educated consumers making high salaries or soon to make high salaries. These demographics are the ones who will be going online to do product and service research, looking for general business information, and seeking that automation and convenience I touched on in #4.
7. Create a 24 Hour Service
Web pages serve the client, customer and partner 24 hours a day, seven days a week and you don’t even have to pay it overtime wages either. Consumers are increasingly becoming busier and busier every day and by providing information and services online you are able to attract the people who are simply just too busy to handle all their needs during their 9-5 workday while working around your 8-6 office hours.
8. Feed Back from the Customer
With a good web presence you are able to ask for feedback in a non-confrontational way and receive information instantly without extra cost. This could be something as simple as a dynamic contact and feedback form or individual product and service rating systems that give the customer the anonymity they desire and the information and feedback crucial to your businesses success.
9. Existence is Everything
Without a website, you simply do not exist to the average consumer. Before you look back at all your success and totally disregard what I am saying just hear me out on this. It’s 5:00pm, Friday evening and I have to get my dog groomed this weekend. I type in my favorite search engine at work: “Dog Groomer Columbia, Missouri”. The first two links all look great. I look at their hours, their location, read a little about the company and they’ve been in business for over 20 years, experience is great, so I pick up the phone and make an appointment.
What I didn’t know though is that you run a Pet Groomer just a few blocks from where I’ll be having lunch tomorrow. I didn’t know that because your website either didn’t come up in the search engine or perhaps you do not have a website at all. For me and many other consumers, you didn’t even exist when I was making a decision on whom to do business with.
10. Inexpensive and Almost Risk Free
All the above benefits to having a website for your small business are great. When people first began to adopt the internet these benefits would have been very costly and out of reach of the average small business owner. However, while every other advertising medium has increased in price over the past decade, website development and hosting has decreased significantly.
For just a few hundred dollars a year, you can get all the benefits above and much more. There is virtually “no risk” in website marketing. You don’t have to spend thousands of dollars and wonder if you should have bought a bigger yellow pages ad but can’t change it until the next year rolls around. You can easily customize your website and make changes at your convenience. You can do as much or as little as your business goals and budget allow.
You're the owner or marketing director of a small business and know that getting your website to pull its share of the load is vital for success. But your budget is severely limited!
You've just been assigned the task of redoing your company's website. Congratulations, now you can be blamed if things don't work well. :-)
You've volunteered to take on your church or organization website and make some sense out of it -- without offending the person who built it in the first place.
This time around you've decided to outsource the job, but you have no idea of how to supervise a design company to make sure it does what you need. Good luck!
I want to help. When I built my first website in 1995 at the very beginning of the commercial Web, I didn't have a clue how to proceed. In those days there was no one to guide me. I've made every mistake you can think of -- some more than once, I hate to admit.
Since then I've built and assisted with dozens of online stores and hundreds of websites for all kinds of businesses and organizations, from mom and pops to major corporations and international organizations. I don't design websites for others these days, but I actively develop and maintain my own site.
There are twelve critical places in building a website where you must make the right decision, or you'll have to repeat this task again and again until you get it right. I won't be talking about how to write HTML; I want to help you with the mindset, the basic approach. I want to take you by the hand and lead you through the critical decisions. The better you grasp these essential points, the better your website will work and the happier camper you'll be.
Okay, let's roll up our sleeves and get started. By the way, why don't you print out this document and then mark it up with your thoughts and ideas as you read. It's designed to serve as a worksheet to clarify your thinking and provide direction at various stages of the project. If you decide to outsource the project, you'll want to share a copy of your marked-up copy of this document with your website designer. Print it out!
1. Determine Your Website's Chief Purpose
When you begin a website, you must have your main purpose clearly in mind. I say this because it's easy to have conflicting purposes.
If you're a website design firm, you may want to show off your high tech goodies with your client's site as the showpiece.
If you're an employee stuck with this task, you may want to look good for your bosses and not do anything for which you can be blamed -- you've got to protect your backside.
If you're a volunteer, you may just want an excuse to tinker and be praised for it.
If you're a business owner, you probably care about the bottom line. You're wondering, How much this will cost? and Will it be worth it in the long run?
Dear friends, recognize your own needs -- they're legitimate. But to build an effective website, you've got to look at the business's or organization's needs and make those primary. From the organization's perspective, what must this website do in order to be successful?
Let's look at some common website purposes. Put an X next to all that apply.
Build your brand. Create an online brochure that will help potential clients, customers, and partners learn about your company and look at it in a favorable light. You're trying to enhance your brand or organization image. I've heard people disparage this kind of website as "brochure-ware." But this is very legitimate for some kinds of companies, especially local businesses or organizations that aren't trying to conduct national or international commerce. You want people to know who you are, what you do, where to find you, and how to contact you.
Provide product information to drive local sales of your products and services at dealer locations. Auto sites are a good example. Many manufacturers don't sell on their sites, but point people to retailers who carry their products.
Sell advertising. A few sites are designed to sell advertising -- Yahoo!, Google, and other portal sites are examples. But these days, there's far too much advertising space and not nearly enough money to fill it all. Internet advertising is improving, but is still under-priced. You may be able to sell a little advertising if you're a portal site for an industry, or perhaps put some Google AdSense ads on your site. But these aren't big money-makers. Look at advertising sales as a hopeful bonus, not as a sure thing.
Sell products or services directly over the Internet. You want to conduct e-commerce and sell to a national or international market. You'll have some kind of ordering system for one or more products, or perhaps an extensive online catalog. You may offer an online service that can be delivered over the Internet or that can be initiated online.
Earn affiliate commissions for sales and leads generated through links on your website. Savvy marketers are building microsites designed to generate search engine traffic for a particular hot product or service. When a visitor clicks on one of their links, he is referred to an e-commerce site, and, if a sale results, the affiliate gets a commission. Perhaps a form on your site generates leads or subscriptions for another company.
Provide customer service and support. Websites are a great place for troubleshooting guides, FAQs (Frequently Asked Questions), technical information, etc. You can generate Return Merchandise Authorization (RMA) labels. You can provide multiple ways for your customers to contact you (see under Point #9 below).
Save money by means of online efficiencies. Companies have used the Internet to save billions of dollars. Taking orders online with real-time credit card authorization saves paying call center operators and cuts entry errors. Online catalogs save lots in paper, printing, and distribution costs. Online FAQs and knowledge bases cut the number of customer service personnel you need. And I'm just scratching the surface here.
What's the design decision here? To be clear and focused about your site's objectives and purposes.
2. Decide Whether to Outsource or Do It Yourself
After clarifying your purposes, you need to decide whether to outsource the design of your website or to do it yourself. Let me tell you my bias. For nearly all businesses and larger non-profits I recommend outsourcing initial website design, but be very sure that you bring site maintenance back in-house. (See Point #12 below.)
Website design done right is complex and requires a number of different skill sets that aren't commonly found in any one person, especially someone that doesn't do this for a living. Some of these skills include:
HTML savvy. Good web design software can help. But the kind of HTML code produced by many WYSIWYG ("what you see is what you get") programs can be kludgy and hard to maintain. Fine-tuning your design requires you to get into the raw HTML code.
Graphic design, color experience and good artistic taste. No software package bestows artistic taste on its user, but good taste is indispensable for an attractive site. Of course, graphic software expertise is required to produce attractive and clean photos and site graphics, optimized to the smallest possible file size for quick loading.
Website navigation design and implementation. Helping visitors get where they need to go quickly and efficiently is difficult, especially on sites over 20 webpages or so. Good navigation design comes from experience, not from good software.
CGI and database programming. Even smaller sites use a "contact us" form and often a site search program that require CGI program installation and configuration. Larger sites may need to be integrated with an online database, which is no job for the faint of heart.
Marketing and business experience. An outside company doesn't really understand your business like you do. Make sure you communicate exactly what you need to achieve. The best website design firms understand how to build Web marketing into the site design to make it search engine friendly, to make the sales pages really sell, etc.
What does outsourcing cost? For a simple five or six page website, expect to pay $750 to $1,500. For a more complex site you may pay $3,000 to $10,000 and up. For database-driven sites you'll need custom programming. Of course, sites designed for high traffic or for Internet-focused companies can cost much more.
If you have no money, it is possible to teach yourself website design. I did. Arm yourself by reading some website design books first and expect to make some mistakes. A couple of great beginners' books are Learning Web Design: A Beginner's Guide to (X)HTML, Style Sheets, Web Graphics, by Jennifer Niederst (Third edition; O'Reilly, 2007, ISBN 0596527527, paperback, 480 pages) and Web Design All-in-One for Dummies by Sue Jenkins (For Dummies, 2009, ISBN 047041796X, paperback, 656 pages). I find myself constantly referring to Web Design in a Nutshell: A Desktop Quick Reference, by Jennifer Niederst (O'Reilly, 2006, ISBN 0596009879, paperback, 826 pages). It's full of the nuts and bolts of website construction for more experienced developers who maintain and improve websites. You can also find lots of online help at WebReference.com, WebMonkey.com, and Builder.com. You'll need some good web design software such as Microsoft FrontPage or Macromedia DreamWeaver. Don't just forge ahead, though. Read and understand the design concepts first, then proceed step by step.
Another approach is to a build a site using built-in templates and site-building wizards that come with programs such as Ken Evoy's Site Build It! Evoy's Site Build It! has the added advantage of a dozen tools to help increase your rank on the search engines. I can't recommend this highly enough for newbies who want to learn how to do business on the Internet! http://sales.sitesell.com/
I stronglyy recommend that you build your website using a Content Management System (CMS), rather than from single webpages uploaded and linked together. You can find such systems available from many popular hosting services. One I've used successfully is CMS Builder from InteractiveTools.com. It's not for the newbie, but if you're having your site built for you, ask your designer to build your site on using this program. It's very flexible! The big advantages of a CMS system are: (1) You can make changes yourself, without HTML expertise or contacting your web designer. (2) Your website is infinitely expandable as your business grows. Your designer sets up the basic templates; then you take it from there.What's the design decision here? To decide whether to outsource none, part, or all of your website project.
3. Divide Your Website into Logical Sections
My first website had 100+ pages and I made the mistake of dumping all the webpages into a single directory. What a mess! I learned quickly that you need to organize your site both logically and with multiple directories, one for each section. Here's a typical small-site structure:
Click to enlarge and print in PDF format
This site layout isn't meant to be prescriptive, but only suggestive. Get a blank piece of paper and begin to lay out what your site will look like, with similar functions grouped together.
Don't be afraid to create multiple subdirectories to keep your site organized. When you're setting up newsletter archives, for example, create a directory for each year of issues so a single directory doesn't get too cluttered. Remember, you're not designing for just the present moment, but for the growth your site may undergo over the next two or three years.
I set up my file structure with a /syspix subdirectory that contains the system graphics which appear on nearly every page of the site. I also use an /images subdirectory under each major section of the website to contain the graphics used in that particular section. You may know where everything goes right now, but what happens when you try to make sense of it a year or two from now? Organize!
Your home page should provide a statement of exactly what your company or organization does. Preparing a Unique Selling Proposition (USP) for your company is a great way to begin. I'm amazed at how many websites don't really tell me what they do. I have to nose around trying to figure it out. That's stupid! State precisely what you do, and then provide links to the rest of your site so your visitor can learn more. For more information, see my article "Just Who Are You Anyway? Developing a USP," Web Marketing Today, 3/1/2000 (www.wilsonweb.com/wmt5/plan-usp.htm).
My site structure diagram includes product pages, landing pages, and an ordering system. More on those in Point #10 below. The focused content and reciprocal linking pages are designed to boost your search engine ranking, and are described in Point #8 below.
In your "About the Company" section be sure to tell your organization's story. Big companies spend millions to build confidence through brand name familiarity. Small businesses tell their story, often illustrated with photos, to help visitors understand and trust them. If you have a passion about what you do, tell your visitors about it in this section! Here's where a local business or organization will include a map and driving directions to help people find it. I'll talk about the importance of the "Contact Us" form in Point #9 below.
What's the design decision here? To structure your site and break up your webpages into logical directories and subdirectories to avoid confusion later.
4. Develop a Site Navigation System
Now that you've laid out your website, you can see how important a good navigation system is. One of the chief complaints that visitors have is that they can't find the content they're looking for. The larger your site, the more important redundant navigation systems are -- more systems than you think you might need. Here are some of the basic systems and a few you might not have thought of:
Left-side menu lists the various sections of your site, and perhaps some of the subsections, too.
Tabs near the top of the webpage help the visitor quickly see the most important sections of your site. This facilitates browsing.
Search the site or the product database. Larger sites need a search feature so visitors don't get lost.
10 most common gifts, etc.
View today's specials or recent news releases.
Bottom links provide hypertext links to all the sectional pages.
Site map shows the structure and has links to every page (or sectional page).
Except for the very smallest five- or six-page sites, I encourage you to implement two or more of these systems. Over-kill, that's the ticket. What may be obvious to you and your designer after looking at the site for weeks may not be obvious at all to your visitor. Each separate navigation system gives her another opportunity to find what she's looking for.
If you're a do-it-yourselfer, consider using a free search engine such as Google Custom Search (www.google.com/searchcode.html).
Some websites are "button happy." They have graphic buttons down the left side of the page and across the top. They may look nice, but there's a big cost in download time. There's a strong trend on high traffic sites toward text menus made with HTML characters, not GIF images. Look at a text menu you admire and study the HTML by viewing the source. Text is good; buttons are bad -- especially when overdone. Got it?
Finally, I'd like to say a word about "frames," a kind of HTML menu that lists page names in a window on the left side that scrolls up and down independently of the content window on the right. Website designers used to love them, until they discovered that they cripple a website's marketing potential. Insist that your site developer not use frames! More on this in Point #7 below. Instead of using frames, set up your navigation system with Server Side Includes (SSIs), described in Point #6 below. If you have a complex site, I recommend that you employ a professional website designer to set up your navigation system -- even if you do all the rest. Leverage professional experience to help your customers find what they're looking for.
What's the design decision here? To make clear, redundant navigation a priority -- for your customers' sake.
5. Give Your Website an Attractive 'Look and Feel'
Why should a website look good? Why should it look professional? Because like the sign hanging over a store in the strip mall, your website reflects upon you and your business. If the sign's lettering looks crude and homemade, people won't say, "The thrifty shopkeeper is trying to save money by making his own sign." They'll say, "How tacky! If this is how the sign looks, then the products and services can't be of very high quality either!"
You owe it to yourself to make your website look top-notch. To succeed, you'll need some artistic flair, or perhaps you should hire a graphic designer's talents for the basic design and site graphics.
I'd like you to look with me at IBM's homepage. It is a well-designed page, but it isn't "graphics heavy" and doesn't take a long time to download.
IBM's US homepage as of 8-Jul 2003.
Click to enlarge to a printable PDF document
I won't be exhaustive, but I want you to notice:
The site is clean and understated, not gaudy or in-your-face. Few colors with lots of white space contribute to this light, airy feeling.
The page is designed with colored cells of HTML tables that take practically no download time. Most of the parts that are blue, black, dark grey, and light gray are table cells.
Graphics are few. The largest is a gif image 25K in size. Other gif images are small, with some reusable "go" and "search" buttons.
The left-side menu is text.
The navigation system consists of: (1) left-side menu, (2) site search in the top right corner, (3) four major categories in the black bar at the top, (4) solutions (browse by industry), services, and shopping in the gray blocks, (5) recent news releases, (6) selected popular products highlighted with graphics, (7) company-oriented menu in a black bar in the bottom left corner.
Photographs contribute to the classy, professional look. Photos can be very effective on business websites.
I could take you to many websites, but you can do that yourself. Become a student of how to create a simple, clean business look. It takes a lot of skill to design a site this well and with this kind of restraint.
Let me tell you a secret. Some graphic designers like to build sites with lots of graphics. They have fast LAN or DSL connections and have no idea how long their sites take to download on a 56K modem. Try to keep your homepage to 60K maximum, counting the file sizes of all the graphics and the HTML. (It's a hard, but an important exercise.) Resist a designer's yen to show off his skills. Quick loading -- that's important.
There's no way I can educate you on complementary colors, warm and cold colors, heavy and light colors, etc. But bear in mind that everything you do has some effect on your visitor's perceptions of your company, her state of mind, and her emotional response.
One of your best website investments will be in a few excellent, royalty-free stock photos. Well composed photos add a touch of class to your webpages. They provide a visual center of interest in an otherwise plain webpage. They add spice and color. You don't want just dull pictures of business people in suits. To create a sense of energy and maximum effort, you might use a theme of photos from competitive sports, for example. Use your imagination. For high quality photos you can license and use on your website for $35 to $60 each, look at PhotoDisc (Getty Images, www.photodisc.com). I subscribe to ClipArt.com (www.wilsonweb.com/afd/clipart.htm) and have access to hundreds of thousands of photos (some great, many good). I can use anything I can download for $14.95 a week. Such a deal!
What's the design decision here? To develop a quality, professional appearance for the website that represents your organization.
6. Build Basic Webpage Templates
Commercial websites are built from templates. You or your designer will create a template that constructs each part of a typical webpage, with a "hole" in the center for the unique page content. This takes many hours to build from scratch, but it's worth it. Now you can create page after page from the template. For each webpage you'll insert a page title, meta tag content (see Point #7 below), a headline, and the text content, each in its appropriate spot. Have fun!
But let me take this a step further. Take a look at the sample webpage from my site. I've simplified it here, but the article content is surrounded by four sections, each of which is shown when a web browser comes to the webpage:
top.ssi -- inserts the masthead graphic, a banner ad, and some of the "tabs" navigation system at the top of the page. This is a separate file, called "top.ssi" that is inserted at the top.
menu.ssi -- inserts the complex left-side menu plus a database search feature.
bottom.ssi -- inserts a subscription form for my newsletter, plus more navigation links, copyright and trademark information.
right.ssi -- inserts cover shots of my books, plus links to purchase my e-books and affiliate links to products and services in the field of web marketing and e-commerce.
Each of these files is called a Server Side Include (SSI) file. On the webpage a single line of code calls one of these files and places it where it belongs on the page. Here's what it the code looks like:
The beauty of this kind of modular system is that a site built with SSIs can be modified or completely altered by just changing one of the SSI files and uploading it to the server. Now all the webpages in the entire system reflect the change. When I discovered how to do this it cut my maintenance time dramatically. Yes, it takes a learning curve to make it work, but it's well worth the time you spend!
It is possible, of course, to use a template for your pages that doesn't employ SSIs. But if you anticipate a site that could grow to more that 8 to 10 pages, you're much better off building your site with SSIs. If your designer doesn't know how to use SSIs, find another designer.
Modern websites control the font sizes and colors using Cascading Style Sheets (CSS). When you change the font size on a single master CSS file, it changes the fonts and colors in all your webpages. Cool! Make sure your website designer builds webpages using a single CSS file, since it saves maintenance costs in the long run.
The design decisions that you need to consider here are many, since they involve every detail of the look and feel of your basic template. Hopefully, you'll decide to employ both Server Side Includes (SSIs) and Cascading Style Sheets (CSS) that make your entire site easy to modify and maintain. Also consider features available with XHTML.
7. Construct Your Site to Be Search Engine Friendly
With a little practice, anyone can build a webpage. But a webpage that search engines love to visit and index -- vital if you expect your site to get traffic -- that's another story. So many, many business websites don't have a clue how to do this. Let me mention two important aspects of building a search engine friendly site:
A. Make Each Webpage a Search Engine Siren
In Greek mythology, as you know, partly-human female creatures called Sirens lured mariners with their singing. Your webpages ought to entice search engine spiders or robots to index your site. Each webpage you construct needs to contain the following elements. Note the careful placement of keywords, the search words people would use to find this particular webpage.
Title -- provocative and descriptive, containing the most important keywords from that webpage, no more than 80 characters. This is what shows up hyperlinked in search engine results, so make people want to click on it.
Meta tags -- The description meta tag should include one or two sentences (up to about 250 characters) describing the contents of this particular webpage. Work into the sentence the most important keywords and keyphrases that occur on this page. Some search engines will display your description. I still include a meta keywords tag, since Yahoo currently uses it for indexing, though Google doesn't.
Headlines -- H1, H2, H3 in HTML parlance. Your headline and subheadings should include your important keyword at least once.
Body text -- The first paragraph of the content of your webpage article or text should contain the main keywords for that page.
Hyperlink text and filenames -- Search engines believe that the words contained in hyperlinks on your webpage (such as widget) are important, and thus rank them higher. If the filenames contained in the hyperlink URLs contain important keywords (such as widget.html for the filename of your widget order page), so much the better.
Don't emphasize the same keywords on every page. Let the actual content on that page dictate what keywords should stand out. Your goal is not to trick the search engines in some kind of bait-and-switch scam, but to help the search engines recognize and index appropriately the actual content of your webpages. Construct every webpage with search engines in mind, and it'll help your rankings. Of course, search engine rankings are heavily influenced by incoming links to your site, but constructing your webpages with an eye to search engines is very important, too. You can find much more information in the search engine optimization section of my website.
B. Search Engine Savvy Navigation Systems
Navigation systems are built to help actual humans find their way around your website. But these navigation systems had better be designed carefully or the search engines will throw up their hands in disgust, with the result that actual humans will never get to your website. Search engines need a chain of hypertext links -- starting at your homepage -- that will take them, page by page, to every webpage in your entire site. But let me explain two common navigation design problems that can disrupt search engine indexing of your site:
Frames (mentioned in Point #4 above) produce a navigation system where the menu on the left scrolls independently of the page content on the right. Unfortunately, frames can wreak havoc with search engines. (a) Unless you are careful to include <NOFRAMES> tags, search engines may not be able to find the content pages. (b) Even if search engines do find your content pages, these pages can show up in response to a search engine query all by themselves, without the navigation system and links necessary for a visitor to find the rest of your website. Don't use frames. If your current site has frames, make plans to rebuild the site without them. A menu constructed from SSIs (mentioned in Point #6 above) is just as easy to maintain -- even easier, once you learn how to do it.
What are the design decisions regarding search engines? A commitment to design (a) each webpage and (b) the site navigation system with search engines in mind. This is a marketing, not a techie priority, so you may have to insist that your website designers work with search engines on their minds.
8. Write and Fine-tune Focused Content Pages
If you've ever been in charge of building your company's website from scratch, you've learned that one of the most time-consuming tasks is to write the copy or words that appear on the website. It's plain old hard work. It's easier to build the second or third version of your website, since the writing is already done.
Or is it?
One of the keys to generating search engine traffic is to get your site into the top 5 or 10 positions on the search engines for the keywords and keyphrases that matter to your business. It's often hard to get your home page to score high for specific keywords or keyphrases, since it is the most general entrance to your entire website content. Your best strategy is to write a series of focused content pages, each of which features a particular topic and keyword or keyphrase. These pages aren't general, but very specific.
Once you've written your first draft, test the webpage against search engine optimization software tools that study keyword density and many other features. They'll help you tweak your webpage wording, title, meta tags, headlines, alt tags, etc., so that the page has a better chance of ranking high on the search engines.
For competitive words, you can't rank high on Google and other search engines without lots of incoming links, so work on linking strategies, too, such as reciprocal linking with complementary sites. Nevertheless, these focused content pages should be an integral part of your website strategy to boost rankings. For more information, see the linking strategies section of my website.
The design decisions? A functional website must generate traffic, so you must intentionally include focused-content webpages in your site to pull that traffic to you.
9. Incorporate Customer Communication Systems
Websites are two-way, interactive communication systems. You communicate your company's marketing message to potential customers and make it easy for them to reciprocate by communicating with you. The better the communication, the more trust increases, and customers feel comfortable to do business with you.
Of course, on your contact page, include full contact information -- name, address, phone number, etc. I'm amazed at the number of sites that don't include any contact information, but still expect people to do business with them. Full contact information builds trust -- even if your customers never need to use it.
One key communication tool is the "Contact Us" response form. Such a form includes fields that ask for your visitor's name, contact information, and his question or comment. When the form is submitted, it sends an immediate e-mail to you as well as an e-mail assuring your customer that you'll be reading the message and responding soon. And you need to keep your word. Respond to your customers' e-mail promptly!
The poor man's response method is a mailto link (such as firstname.lastname@example.org) that allows the customer to use his own e-mail program to send you an e-mail message. The problem with this approach is that you often don't get vital contact information from the customer, such as his phone number. With e-mail that comes from a form, you can easily filter it via the subject line into the appropriate folder for immediate viewing. E-mail that comes through a general e-mail address, on the other hand, easily becomes confused with spam and could be overlooked.
However, there are other ways you can make it easy for customers to communicate with you. These include
Instant text chat systems such as LivePerson (www.liveperson.com).
Instant Messaging (IM) systems are in widespread use by your customers. Why not list all your usernames and numbers on your site for quick response to customer questions?
One excellent way to save time for yourself and your customers is to develop a Frequently Asked Questions (FAQ) page. It'll cut down on your customers' need to contact you. See my article "The FAQ Answer to 80% of E-Mail Overload," Web Marketing Today, 5/1/1998 (www.wilsonweb.com/articles/faq.htm).
Excellent customer service is the basis of any successful business -- on or off the Internet.
The design decision here is to incorporate multiple ways for your customer to contact you.
10. Create and Test Effective Sales Pages
Every business site -- and many organization sites -- have a Most Wanted Response (MWR). Your Most Wanted Response is probably one of the chief purposes you listed under Point #1 (above). For many business sites, the purpose is (1) to sell a product, (2) to have the visitor go through an affiliate link to buy a product on another site, or (3) to generate contact information for a future lead or follow-up. For organizations, success may be measured in memberships or subscriptions. Whatever your MWR, you must work to optimize responses.
Good sales pages result in a high ratio of sales to visitors -- called the "conversion rate." A good site might have a conversion rate of 3% to 5%, some higher and many lower. Over the past few years, marketers have developed the art of increasing the conversion rate. This is especially important when you are purchasing Pay Per Click (PPC) ads to drive traffic to your site. Your profit is closely related to (a) the cost of the click and (b) the conversion rate of the "landing page," that is, the sales page to which you direct interested shoppers.
To scientifically and systematically increase your conversion rate to the maximum, you must carefully track sales percentages for each product your sell. Then make incremental changes to the landing page or the order system and see if the conversion rate rises or falls. Over a period of careful study and change, you'll maximize your sales. A useful free testing tool is Google Website Optimizer (www.google.com/websiteoptimizer).
Here again are the steps you'll go through:
Set up an ordering system (e-commerce capability)
Create a landing page
Boost sales on your landing page by testing
What's the design decision here? To commit yourself to seriously working to increase the response rate. You can learn more about increasing your conversion or sales rate in the conversion and testing section of my website (http://www.wilsonweb.com/conversion/).
11. Conduct Usability Trials and Incorporate Changes
We've almost finished our survey of 12 Website Design Decisions. But before you quit, you need to test your site thoroughly. All newly constructed websites contain unseen glitches -- especially those created by inexperienced developers.
Here's how to conduct your first few usability trials. Ask to meet with a friend who is an Internet novice. Seat him in front of a computer, stand near him, and direct him to your site. Tell him that you'd like him to talk out loud to you about what he is thinking and the questions that occur to him as he pokes around your site. Explain to him that you won't be able to answer any questions at this time, but you want to hear them just the same. Now watch and take copious notes. Observe what confuses him. See where he gets hung up. Listen to his questions.
After 10 or 15 minutes of this humbling exercise, you'll detect plenty of small changes to make. You'll also learn how effective your navigation system is. If you have built your site with SSIs, as recommend in Point #6 above, navigation system changes will require you to modify only one or two of the boilerplate SSI files. Upload the changes and the whole site will be easier to navigate.
To discover 85% of the usability problems on your site, repeat the usability exercise a total of five times, each time, of course, with a different person who can look at your site through completely new eyes. For more information on website usability, consult Dr. Jakob Nielsen's UseIt.com site (www.useit.com) and subscribe to his free AlertBox e-zine.
What's the design decision here? Submit your site to simple usability testing with five subjects. Your site will be much better as a result.
12. Plan to Maintain Your Site for the Long Haul
Building a site for the first time is exciting. Maintaining it for the next two or three years can be extremely frustrating unless you've set it up with maintenance in mind. By maintenance I mean:
Changing the content of existing information, such as upcoming events, new industry directions, new personnel, etc. Life isn't static. Websites shouldn't be either.
Adding new webpages, such as archiving copies of your newsletters, adding new products and services.
Changing the content of your home page so your site looks active and up-to-date.
I strongly recommend that someone in your own organization learns how to make the everyday website changes that an active organization requires. Community colleges and adult education curricula often offer training in webpage design and HTML. A person in your business can also learn a great deal by studying the books recommended in Point #2 above. Perhaps the most important thing you can do to make maintenance easy is to have your website designer build the site with a Content Management System (CMS) mentioned in Step #2 above.
Yes, you want to have a website designer available to back you up on occasions when the change needed is beyond your person's abilities. But webpage maintenance is something you definitely want to keep in-house, like word-processing and desktop publishing. Learn how! Otherwise, changes aren't likely to happen in a timely manner and you may put off requesting changes that should take place immediately.
What's the design decision? Make sure that you plan for site maintenance rather than let it fall through the cracks.
THANKS TO WILSONWEB.COM
Starting your own web design business can seem as simple as creating your own website and advertising, but there is far more to it than that. Before you even think of drawing in clients, you must have the basics in place.
You must start off with a business plan that is workable and realistic. You need to identify your target market based on the skill-set you possess, and your ability to fulfill the projects that may come your way. You need to think about whether larger projects are the best to start with considering that starting your own web design business may mean your finances are in limbo for a while. A longer project may mean you have to wait longer to get paid, unless you can organize staged payments. You must also consider whether to aim for a niche market that suits your particular abilities, or identify the services most sought-after by clients, and tailor your skills to fit the bill.
- BUSINESS ACUMEN
Around half of all businesses fail within the first five years. Just because you do not have a shop or rented office or any stock does not mean you are not running a small business. Starting your own web design business makes you every bit as susceptible to failure as the next person if your business head is not screwed on right. You must know how to deal with clients, accountants, bankers, and know how to keep your business records in good order. Time-management and conflict resolution are required skills, and you must be able to cope with stresses and deadlines. The right temperament is crucial.
- WEB TOOLS AUTHORING
Web designers must be able to create a simple web page by coding in HTML, but you need to find the web authoring tools that best suit the way you work, and the requirements of your operating system. Starting your own web design business without the correct tools for the job is jumping the gun.
- GRAPHIC & COPY RIGHT ISSUES
You need to remember that images and graphics cannot just be culled off the internet and used without thought. This could cause you to be in breach of copyright laws and lead to possibly costly legal trouble. If you are not prepared to shell out on royalty payments for images, you must have a ready source of free-to-use images, such as iStockPhoto, Royalty Free Photos, or Photos.com.
- GRAPHIC DESIGN TOOLS
As images and graphics play such an important part in web design, when starting your own web design business you must have suitable graphics editing software. This should be fit for purpose in that you must be able to create the effects you want whilst not being fazed by a host of applications that are too complex or unnecessary for your personal needs. Adobe Photoshop may be in this latter category, and it is expensive, so you could look around for an open source option instead.
- LEGAL & BUSINESS ISSUES
This takes in such matters as drawing up contracts for your various projects that cover both parties, to managing your accounts. Starting your own web design business without getting your paperwork in order leaves you open to all sorts of legal and financial shenanigans further down the line. If this is an area you are unsure about, you are better off paying lawyers and accountants to cover these jobs. It is a false economy to skimp on these, go the do-it-yourself route, and find you overlooked something essential. Remember also that you should form a legal business entity to protect yourself and create the most tax-efficient situation for yourself.